Frequently Asked Questions (FAQs)

The BIG PTA Raffle Scheme

    Q: Who is behind The BIG PTA Raffle?

    A: First of all, you are! This is your raffle. A survey was sent to over 10,000 PTAs and responses overwhelmingly indicated, that a no-hassle raffle with better fundraising potential was exactly what was needed. The BIG PTA Raffle is the result; a raffle that has been specifically designed and developed to help PTAs and schools raise more money, more effectively and more efficiently - so always think of it as your raffle.

     

    Secondly, The BIG PTA Raffle is marketed and promoted by Charities Trust (The “Promoter”) http://www.charitiestrust.org.uk/. Charities Trust are a charity who, during the past decade, has distributed over half a billion pounds to more than 50,000 other charities; a charity that exists to help smaller charities raise more money, more effectively and more efficiently.

    Charities Trust is licensed and regulated by the Gambling Commission under the Gambling Act 2005. Licence No. 6068. Website: www.gamblingcommission.gov.uk

    Q: Is there a limit to the number of PTAs and schools that can benefit from The BIG PTA Raffle?

    A: No – and although there is a legal limit on the amount of money that can be raised annually on any one Large Society Lottery operating licence, additional licences can be obtained at a later date, should the need arise.

    To reserve your place for Christmas 2017 now and be notified of all future raffles, please email reserve@ptaraffle.co.uk with your school details.

    Q: Why don’t participating PTAs need their own licence?

    A: Charities Trust holds a Large Society Lottery Licence, which allows it to promote The BIG PTA Raffle for PTAs throughout Great Britain.

    Q: Are there local or regional prizes?

    A: Not yet. The first raffle has some fantastic national prizes to encourage school supporters to dig deep, but the aim is to grow The BIG PTA Raffle to secure many more exciting prizes for every raffle, including great regional prizes and individual school prizes.

    Q: Can we source our own local prizes alongside The BIG PTA Raffle?

    A: Yes, you can if you wish to, but you must promote the local Raffle as a ‘Free Prize Draw’, open to, say all of The BIG PTA Raffle ticket purchasers who purchase their tickets before a closing date that is earlier than The BIG PTA Raffle’s closing date, such that the participating PTA can complete its own Free Prize Draw using the same ticket stubs, before sending ALL of the ticket stubs back to Charities Trust, together with a cheque in lieu of payment for all of The BIG PTA Raffle tickets sold.

    Suggested text for your marketing: £1 per ticket for The BIG PTA Raffle, plus free entry into the local Free Prize Draw for all tickets purchased before DD/MM/YYYY.

    Q: If we join The BIG PTA Raffle for Christmas 2017, will we be guaranteed participation in all future raffles?

    A: Yes. The BIG PTA Raffle will be run twice a year, once at Christmas and once in early Summer and every PTA or school that enters the inaugural raffle at Christmas 2017, will be invited to join ALL future raffles.

Ordering Tickets

    Q: Who do I order tickets from?

    A: Some of the biggest and most respected suppliers of raffle tickets in the UK have been hand selected as ‘Authorised Printers’. These Authorised Printers have worked with PTAs and schools for decades and are supporters of The BIG PTA Raffle.

     

    And furthermore, each Authorised Printer has agreed to charge the same fee for printing and standard delivery.

    Q: Can we order more tickets later if we run out?

    A: Yes, but it is more cost effective to order more in the first instance i.e. if you order 1,000 tickets at £37.50 (inc VAT and P&P) then order another 1,000 at a later date, you will be charged another £37.50. However, if you buy 2,000 tickets in the first order, you will only be charged £45 (inc VAT and P&P). It is therefore advisable to ensure you order enough tickets in the first instance.

Selling Tickets

    Q: Can we discount the tickets?

    A: No. Legally, the price of all tickets sold MUST be the same i.e. £1, for each and every ticket that is promoted in reliance on Charities Trust’s Large Society Lottery Operating Licence.

    Q: Are there any legal requirements governing who tickets can be sold by/to?

    A: Yes. Society Lotteries are a form of gambling and as such you are committed to ensure that children and other vulnerable people, including the elderly, are not exploited by their participation in raffle. Hence:

    • Tickets MUST NOT be sold to any person under the age of 16
    • Tickets SHALL NOT knowingly be sold to any vulnerable person e.g. any individual who is affected by a vulnerable circumstance at the time that tickets were being offered for sale, or any person that may require additional care and support at that stage in their life. Risk factors can include bereavement, illiteracy, language barriers, illness, disability, or other impairments.

    Q: Are there any legal requirements governing how tickets must be sold?

    A: Yes. Lottery tickets may be sold door to door, but must not be sold to a person in any street i.e. any bridge, road, lane, footway, subway, square, court, alley or passage (including passages through enclosed premises such as shopping malls) whether a thoroughfare or not. But, by way of exception, tickets may be sold in a street from a static structure such as a kiosk or display stand.

     

    Please also note that under the Gambling Act 2005, any person inviting or allowing any person under the age of 16 i.e. a child, to enter a Society Lottery, actually commits an offence themselves.

Returning Tickets

    Q: Where do we send the ticket stubs, Raffle Returns Form and money to?

    A: All sold ticket stubs and fully completed Raffle Returns Form must be returned by 22nd December, together with a cheque in lieu of payment, to:
    The BIG PTA Raffle, P.O. Box 653, Galgate, Lancaster, LA2 OXB

     

    N.B., We recommend sending all tickets sold together with your fully completed Raffle Returns Form and cheque in lieu of payment, by Royal Mail Signed For® 1st Class or Royal Mail ‘Special Delivery’. Both methods provide delivery tracking, proof of delivery and insurance, with prices varying according to weight. Please use The BIG PTA Raffle Returns Form supplied with your order, or click here for a copy.

    Q: What happens if we return the paid ticket stubs after 22nd December 2017?

    A: It is possible that your tickets will not be entered into the draw and The BIG PTA Raffle Terms & Conditions state that “Any late entries will be gratefully accepted as donations by the relevant PTA”.

     

    You must however still return all sold ticket stubs and monies to the address above, for regulatory compliance purposes and you will then be sent your funds on 9th January 2018.

    Q: Do we have to submit monies paid for the tickets we sell, by Cheque?

    A: Yes, for the Christmas 2017 draw, after which we propose to introduce a Debit/Credit Card facility, such that payment can be made by card.

    Q: Why do we need to send all monies received from ticket sales, to Charities Trust?

    A: Legally, the price payable for each and every ticket that is promoted in reliance on Charities Trust’s Large Society Lottery Operating Licence, must be paid to the Promoter, before any person can be entered into the draw.

    Q: How much money will we raise?

    A: 100% of the profit i.e. 75% of all tickets sold from The BIG PTA Raffle, will be distributed to the participating PTAs, by Charities Trust. So, if for example you sell 2,000 tickets, you will receive £1,500 as profit. The remaining 25% will be retained by Charities Trust to cover the cost of the Large Society Lottery Licence; all associated compliance; promotion of the The Big PTA Raffle; administration; and of course, sourcing and distribution of the Prizes. All participating PTAs and schools are the beneficiaries of The BIG PTA Raffle, receiving 75% of total ticket sale income.

The Raffle Draw

    Q: How is the raffle drawn?

    A: All paid-for ticket stubs returned to Charities Trust will be entered into the draw on 5th January 2018. The draw will be made by Charities Trust in the presence of third party adjudicators, with all winning tickets being verified by each person present.

    Q: How will we know who has won?

    A: All winners will be notified directly, along with the school that sold the tickets and details of all winners will be made available on the website and will be published in the PTA+ magazine.

Receiving Net Profits

    Q: When will we get our funds?

    A: We aim to send out cheques to participating PTAs on 9th January 2018.

Question Not Answered?

    Q: What do I do if my question is not answered by these FAQs?

    A: If you have any further questions or require any further help, please email support@ptaraffle.co.uk. We aim to provide a response within 24hrs.